This webpage provides guidance on how Rutland Township ensures Township matters are approached in an accountable and transparent matter, with emphasis on openness, ethics, and fiscal responsibility to hold elected officials accountable to the citizens and taxpayers; providing a "best practices" framework supporting and improving township transparency.
We are always striving for 100% transparency.
Guidelines
Elected & Administrative Officials
The Township website shall include contact information, including name, and an electronic contact method for all elected officials.
Trustees
Township Supervisor
Township Clerk
Highway Commissioner
Meeting Information
The Township website shall include notices and agendas, as available, for all future public meetings of the Township Board, along with board packets and minutes. The Township calendar shall include the tentative dates of Township Board meetings for each fiscal year. Meeting dates may be changed, and meetings may be canceled, subject to the requirements of the Open Meetings Act.
Public Records
The Township website shall include the name, address, phone number, and an electronic contact method for the Township Freedom of Information Act (FOIA) Officer, along with the address, phone number, and electronic submission method for FOIA requests. The Township website shall also include the FOIA process response time and any fees charged by the Township in connection with FOIA requests and responses.
Budgets & Expenditures
The Township website shall include the detailed budget for the current-year, along with the detailed budgets for the prior 3 years.
Financial Audits
The Township website shall include the Township’s comprehensive annual financial reports (CAFRs) for the past 3 years. This information shall remain available on the Township’s website for five years.
Comprehensive Annual Financial Report (CAFR) Information
Contracts
The Township website shall include the following: open bids and proposals for all contracts for over $20,000, along with where and how to submit a bid or proposal; all approved vendor contracts for over $20,000, along with bids for those contracts, if applicable, and union contracts. Proprietary proposals will not be placed on the website. This information shall remain available on the Village’s website for five years.
Bids and RFPs
Vendor Contracts